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Automation is an essential tool that helps solve problems and eliminates human error. We encounter automation every day, from automatic transmissions in cars to automatic doors in stores. Our technology is also full of automation, such as setting alarms or creating rules for emails.

One of the most exciting automation products out there is Zapier, a tool that automates actions in apps with a simple command. The when and do command is at the heart of how Zapier works. Automation is a technique that anyone can learn, and Zapier offers an excellent opportunity to break down repetitive tasks into steps to automate them.

To identify tasks that can be automated, write down the most tedious tasks you do at work, including what each one does and what apps you use, and rewrite them in the form of a "when and do" command. Zapier makes it easy to create automation rules without the need for coding, allowing users to efficiently communicate between apps.

Zapier uses the term "ZAP" to refer to an automated workflow that connects apps and services. To build a ZAP, you need to have in mind the process you want to automate, the apps you want to use, the rules you want them to follow, and the information you want to move between them. Each successful action in a ZAP is called a task, and each piece of data exchange is broken down into placeholders called fields.

Zapier allows users to build simple two-step apps with one trigger and one action or more complex workflows with different kinds of steps, including search steps that help find a record in an app for reference in an action later. Filters are like traffic lights that control the flow of data, and they can be added to build smarter automated workflows. Zapier also offers many apps built for utility purposes that can transform data into another format using tools like Matter.

Ultimately, automation is an essential technique that saves time and money in the long run while allowing people to focus on more meaningful work. Zapier is an excellent tool that anyone can learn to create automation rules efficiently. With Zapier, users can build workflows as simple or complex as they need to get the job done. So, what are you waiting for? Let's automate and streamline our work!

Learn more about Zapier Automation